Temporary Experience Detail  

Administrative Assistant, The San Francisco Foundation c/o Robert Half

San Francisco, CA, 8/9/16 – 10/21/16

  • Managed calendar, set up, facilitation assistance and minute-taking for meetings, donor prospect research, event planning assistance, Raiser's Edge (donor database) records updates and reporting, expense report and invoice submission, fielding Donor Services telephone and email inquiries, and miscellaneous projects as needed for the Vice President of Development and the Development and Donor Services team  

 

Office Coordinator, Robert Half

(gourmet ice cream manufacturer and distributor), San Francisco, CA, 3/22/16 – 4/25/16

  • Reception including all incoming calls and walk-ins, all aspects of customer service including sales order receipt, processing, delivery and shipping coordination, invoicing, account and contact database management and updates, office-wide calendar management, filing, equipment and supply maintenance, ordering and vendor engagement, posted job descriptions, organized applications, coordinated interviews and corresponded with candidates, special projects as assigned
  • Supported the training of an invoicing and payment processing specialist
  • Increased recycling capacity by introducing extra bins for at-desk separation, in advance of cleaning staff collection

 

Administrative Assistant, American Baptist Homes of the West Foundation c/o Robert Half

(nonprofit retirement community's foundation), Pleasanton, CA, 10/22/15 – 1/26/16

  • Processed gifts, invoices and funding requests (AP), maintained and assessed organization of records, weekly and monthly deposits and reporting, support as needed to Foundation President and Planned Giving Advisor
  • Managed donor database and created a user manual (eTapestry)
  • Made recommendations to streamline processes, especially with regard to cohesion with Accounting Department and the creation of database reports, to help meet new strategic goals

 

Office Administrator, Premier Staffing

(a boutique project leadership and strategy consulting firm), Emeryville, CA, 6/29/15 – 10/5/15

  • Coordinated accounts payable and receivable, project invoicing, aged receivables reporting and tracking, consultant timesheet review, deposits and expense reports (Xero, Bill.com)
  • Acted as first point of contact for telephone, in-person and email inquiries, maintained office calendar (G-Cal), equipment, supplies; vendor management and IT coordination, mail and shipping, organizational contact management, and miscellaneous projects as assigned
  • Organized and edited business development, project, recruiting, general business files, contracts; store E and hard copies (Box.com, Insightly, Power Point)
  • Prepared and finalized WBENC certification application, business license for new Berkeley office, and California Statement of Information

 

Executive & Program Assistant, Monroe Personnel

(nonprofit assisting families of children needing Bay Area medical care), San Francisco, CA, 3/20/15 – 5/1/15

  • Received, responded to, or routed all correspondence including client family, social worker, staff, and general business phone and in-person inquiries, maintained office equipment and supplies, assisted with all aspects of program including client intake, filling, house maintenance coordination and cross-shift guest services communications
  • Provided staff/board meeting coordination and calendar management, newsletter editing, development department assistance, contributed to job description updates and posted recruitment ads, and special projects as assigned by the Executive and Program Directors