Office Coordinator, Double Rainbow c/o Robert Half

(gourmet ice cream manufacturer/distributor), San Francisco, CA, temporary assignment 2/16 - 4/16                           

  • Processed sales orders, coordinated shipping and receiving, invoicing, account database management, office-wide calendar and phone system management, filing, equipment and supply maintenance and vendor communications, job description posting and selection process coordination, walk-in and telephone reception, special projects as assigned
  • Trained and partnered with an ad hoc invoicing and collection specialist for aged receivables and overflow
  • Increased ease of recycling participation for cleaning and office staff by ordering bins for pre-sorting at everyone's desks  

 

Studio Manager, Catapult Design

(international non-profit design firm), San Francisco/Denver, CA/CO, 3/5/13 – 1/13/16  

  • Researched, monitored and implemented corporate responsibility including multi-state, insurance, and tax regulation and compliance, processed invoices and fees, communicated with regulatory and insurance agencies, set-up and administered compliant team files and documents
  • Acted as the initial point of contact for all organizational correspondence, managed information including Salesforce donor database, processed reports and corresponded with donors; reorganized and maintained hard and electronic project /corporate files, recruitment correspondence and organization, tracked and reported staff hours/project burn rates, scheduled meetings and coordinated events, processed receipts, invoices, payments and deposits in coordination with CFO, coordinated travel arrangements and negotiated honorariums, miscellaneous projects as identified
  • Planned community events and supported fundraising through sponsorship and in-kind donation solicitation, edited and created related materials, tracked budget, oversaw floor plan design, overall logistics, vendor/venue contract fulfillment, local permits, and volunteer coordination for 4 events with record-breaking attendance that won over $8500 worth of in-kind and monetary donations in total

 

Office Administrator, Cliff Consulting, c/o Premier Staffing

(a boutique project leadership and strategy consultancy), Emeryville, CA, temporary assignment 6/29/15 - 9/5/15            

  • Coordinated accounts payable and receivable, project invoicing, aged receivables reporting and tracking, consultant timesheet review, deposits, expense reports (Xero, Bill.com) 
  • Answered or routed telephone, in-person, and email inquiries, maintained office calendar (Google), equipment, technology, supply and vendor tracking and coordination, mail and shipping, contact management, and miscellaneous projects as identified
  • Organized, edited, and ensured proper storage of hard and electronic copies of business development, project, recruiting, official minutes, and contract documents and records (Box.com, Insightly, Power Point)
  • Completed Women's Business Enterprise National Council certification application, business license for new location, and California Statement of Information

 

Executive and Program Assistant, Ronald McDonald House San Francisco c/o Monroe Personnel

San Francisco, CA, temporary assignment 3/20/15 - 5/1/15                                                 

  • Answered or routed all client family, social worker, staff and general inquiries, maintained office equipment and supplies, assisted with client intake, filing, house maintenance coordination, and cross-shift guest services communications
  • Provided staff/board meeting coordination and calendar management, newsletter editing, development assistance, job description updates and posting, and special projects as identified in collaboration with Executive and Program Directors