Assistant to VP and Development Department, San Francisco Foundation c/o Robert Half

San Francisco, CA, temporary assignment 8/16 - 10/16                                             

  • Generated agendas, gift and pipeline reports for weekly team meetings, scheduling, expense reports, invoice processing, donor related research, third party space rental event management, donor customer service and relations database updates (Raiser's Edge), general departmental assistance and miscellaneous tasks as identified
  •  Synthesized and streamlined procedural guidelines for space rental events from multiple sources and team members into a single document

 

Office Coordinator, Double Rainbow c/o Robert Half

(gourmet ice cream manufacturer/distributor), San Francisco, CA, temporary assignment 2/16 - 4/16                          

  • Processed sales orders, coordinated shipping and receiving, invoicing, account database management, office-wide calendar and phone system management, filing, equipment and supply maintenance and vendor communications, job description posting and selection process coordination, walk-in and telephone reception, special projects as assigned
  • Trained and partnered with an ad hoc invoicing and collection specialist for aged receivables and overflow
  • Increased ease of recycling participation for cleaning and office staff by ordering bins for pre-sorting at everyone's desks  

 

Administrative Assistant, ABHOW c/o Robert Half

(American Baptist Homes of the West Foundation), Pleasanton, CA, temporary assignment 10/15 - 1/16                         

  • Streamlined and documented processes and reports to cohere with Accounting Department, refine identification of revenue streams, and support other initiatives of the new Foundation President
  • Managed and created a user manual for donor database (eTapestry
  • Processed gifts, invoices and funding requests (AR & AP), updated organization of records, made weekly deposits,  assisted month closures, and provided President and Planned Giving Advisor as needed

 

Studio Manager, Catapult Design

(international non-profit design firm), San Francisco/Denver, CA/CO, 3/5/13 – 1/13/16  

  • Researched, monitored and implemented corporate responsibility including multi-state, insurance, and tax regulation and compliance, processed invoices and fees, communicated with regulatory and insurance agencies, set-up and administered compliant team files and documents
  • Acted as the initial point of contact for all organizational correspondence, managed information including Salesforce donor database, processed reports and corresponded with donors; reorganized and maintained hard and electronic project /corporate files, recruitment correspondence and organization, tracked and reported staff hours/project burn rates, scheduled meetings and coordinated events, processed receipts, invoices, payments and deposits in coordination with CFO, coordinated travel arrangements and negotiated honorariums, miscellaneous projects as identified
  • Planned community events and supported fundraising through sponsorship and in-kind donation solicitation, edited and created related materials, tracked budget, oversaw floor plan design, overall logistics, vendor/venue contract fulfillment, local permits, and volunteer coordination for 4 events with record-breaking attendance that won over $8500 worth of in-kind and monetary donations in total

 

Office Administrator, Cliff Consulting, c/o Premier Staffing

(a boutique project leadership and strategy consultancy), Emeryville, CA, temporary assignment 6/29/15 - 9/5/15            

  • Coordinated accounts payable and receivable, project invoicing, aged receivables reporting and tracking, consultant timesheet review, deposits, expense reports (Xero, Bill.com) 
  • Answered or routed telephone, in-person, and email inquiries, maintained office calendar (Google), equipment, technology, supply and vendor tracking and coordination, mail and shipping, contact management, and miscellaneous projects as identified
  • Organized, edited, and ensured proper storage of hard and electronic copies of business development, project, recruiting, official minutes, and contract documents and records (Box.com, Insightly, Power Point)
  • Completed Women's Business Enterprise National Council certification application, business license for new location, and California Statement of Information

 

Administrative Assistant / Bookkeeper, Green Electric

Hayward, CA, 1/1/13 - 3/31/13

  • Expense data entry and bank statement reconciliation (Quickbooks)                                                    

 

Account Manager/Administrative Assistant, Maternity Xchange

(an off price and consignment maternity clothing boutique), Alameda, CA, 10/08 - 9/09                                              

  • Managed communications including website maintenance and e-newsletters
  • Maintained account and sales information including database management, established over 100 accounts
  • Processed clothing for $4,400 average monthly sales and organized systems to ensure timely check & unsold clothing disbursements
  • Created an Account Manager Procedure Manual